Registration of Documents

Stamps   -   EC   -  Preparation   -   Presentation   -  Requirements   -   Inspection 
Copies    -   Will   -   Special Category

Before deciding to purchase a property, ascertain the transactions effected in respect of the property proposed to be purchased by getting the encumbrance certificate. Apply online and get EC at door step.

Ascertain the value of the property from this site through Guideline value page.

EC:                                    

         Applications are available free of cost. You can also download the required form.

      You can also apply online for EC and get it delivered at your door step.

         Give full particulars of the property in the application with the required fee

         Get legal opinion as to the title of the property and the genuineness of the seller.

 

Fees

 

        E.C. Application fee:                                                   Re.    1/-

        Search Fee for the I year                                             Rs.  15/-

        Search fee for every additional year                               Rs.    5/-

        Additional Fees in Computerised period ie from 1987      Rs. 100/-

 

 Urgent EC  in Non Computerization period

 

         Double the required fee 

 STAMPS                            

         The list of stamp vendors licensed to vend stamps are given in the Site.

         They are licensed to sell stamps for the face value. 

         Commission for the sale is paid to them by the Government.

         If extra demand is made, he is liable for criminal prosecution under the Act, besides getting his license cancelled.

         Stamp papers are also sold by the Sub Registrars, Treasuries, and Assistant 
Superintendent of Stamps, Chennai 

         Stamp duty may also be paid by Demand Draft / Cash with the Sub Registrar. 

         In In Chennai zone e-stamping has been introduced.

         Non_Judicial Stamp papers are also available in "Stamp Sales Depot"
at the following location
           STAMP SALES COUNTER
           DEPUTY INSPECTOR GENERAL OF REGISTRATION
           27,RAJAJI SALAI, CHENNAI 600001
           PHONE : 044-25226547  

 

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PREPARATION:                          


DRAFTING OF DEEDS ONLY BY 

  • Executants of the document if they use Model Deeds available on the Registration Website
  • Advocates. 
  • Licenced Document Writers. 
  • Chartered Accountants having Document Writing License 

Document Writing Fees:

  • Fees for drafting / copying various kinds of deeds by the licenced writers is prescribed by the Government.  
  • Demand receipt for all the fees paid
     

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PRESENTATION

WHEN TO BE PRESENTED FOR REGISTRATION ?

                                 Within FOUR Months from the date of execution 

                                 The District Registrar may condone delay of four months with fine

                                 No time limit for Wills executed

Fine for delay condonation

                                 Delay upto 1 week -             25% of the registration fee

                                 delay upto one month -             75% of the registration fee

                                 delay upto 4 month -             100% of the registration fee

                   This is in addition to the required registration fees

 

WHERE TO BE PRESENTED FOR REGISTRATION ?


Documents relating to properties situated in Tamil Nadu shall be registered in Tamil Nadu only at the following offices :

In the Sub-Registrarís office under its jurisdiction, the property situates   (or)In the District Registrarís office of that Registration District.

Registration done out side from the State is null and void.

If you don't know the jurisdiction of registration offices please ascertain is from the site by provided the street name or village name or village name at Field offices detail.


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REQUIREMENTS

DOCUMENTS NEEDED FOR REGISTRATION. 
Duly stamped signed and Executed document  

  • By Notification issued in the Tamilnadu Government Gazette No.6 dated 14.2.2001, under Part II Section 2, the Registration Act, Amendment No.28/2000 has been notified:

    It requires the claimant of the Sale Document also to sign in the sale deed and also appear before the registering officer for registration of the sale deed.
     
  • Patta Transfer application with court fee of Rs.7/- duly filled and signed
  • Form 60/61 Statement in case PAN Number not provided in the document , if the value of the property exceeds Rs.5/- lakhs. 
  • Required registration fees, computer fees, sub-division fees etc.,
    Receipts shall be given by the Registering officer for all amounts received
  • Patta Pass Book/10(1) Statement received from Tashildar through computer - for agricultural property in Notified 9 Districts.
  • ID card for executant and claimant (for all deeds)
  • ID card for witnesses(for power deed only)


Return of documents : 

Same day and workload is heavy then within 3 days

EXCEPTIONS: 

  • If land or building inspection for arriving at the market value of the property is to be carried out.  
  • Want of required certificates from the parties. 
  • Non-payment of required duty or fee. 
  • Want of clarification on the nature of documents.
  • However, in such case also the authorities cannot withhold the registration or return for undue reasons. They have been instructed to finalise the issue within a reasonable time.  
  • If heavy registration, then within 3 days.  

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INSPECTION

LAND INSPECTION
When ?

  • Value not available in the Guideline register for that survey number. 
  • Conversion of agricultural land into house site. 
  • Sale of agricultural lands below 20 cents. 
  • House site suspected and the document bears agricultural value. 
  • Sub Registrar will fix the value after inspection.  
BUILDING INSPECTION 
When ? 

When value of the building as stated by the parties exceeds Rs.50,000/-(in case of Village), 
When value of the building as stated by the parties exceeds Rs.2,00,000/-(in case of Town Panchayat, Municipality and Corporation), The Sub-Registrars will inspect the building and asses the value. If any difference in value is found out, the differential duty and a compounding fees will be collected.  If not prepared for compounding, criminal prosecution will be instiated.
Suppressions of building details in order to evade payment of Stamp Duty  may invite  criminal proceeding.

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CERTIFIED COPIES: 

  • Anybody can apply for, pay the required fee and produce stamp paper and get certified copy of documents registered like Sale, Exchange, Mortgage etc.
  • Copy of Will registered can be obtained only by the testator.
  • After his demise, anybody can get copy. 
  • Copy of Power of Attorney document registered can be given only to the parties to the document or intended Purchaser.  
  • Certified copy will be given on the 3rd day from the day of presentation of stamp paper for the period which is not computerised. For computerized period it will be given on the day itself. It can be applied online and it will be sent by VPP or can be got in person.

Fees:

Application fees

Rs.   1/-

Search Fee for 1st year

Rs. 10/-

For every addl. year

Rs.   5/- 

Through STAR Package

Additional Fees Rs.100/-


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WILL

REGISTRATION OF WILL: 

Wills can be registered in any registration office.  No time limit for presentation to register  
No stamps required. Fees 1% of the value up to a maximum of Rs.500/-

DEPOSIT OF WILLS: 

Wills can be kept in a sealed cover and deposited with the District Registrar for safe custody. 
Person authorised may after the decease of the testator apply for opening the will and get it registered.  

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SPECIAL CATEGORIES 

REGISTRATION AT PRIVATE RESIDENCE:


WHEN? 

         On application 

         Before or after office hours 

FOR WHOM? 

         Sick people. 

         Persons in the jail 

         Persons exempted from appearance in public place, Court etc., 

         Ladies exempted from appearance in public place by convention 

Fees: Rs. 200/- plus T.A. as under

Officer

Minimum
Rs.       

Maximum (Per KM)
Rs.

FixedFee
Rs.

District Registrar

 3.00

1.00

25.00

Sub-Registrar

 2.00

 0.60

15.00

If conveyance provided by the party, no TA is levied.

HOLIDAY REGISTRATION: 

WHEN? 

On application in special urgency 

Fees: Rs. 200/- 



COMPULSORY REGISTRATION: 

WHEN? 

Executant refuses to appear for admission of execution of document 

PROCEDURE: 

Enquiry will be conducted and if the executant admits the execution the registering officer will register the document otherwise, the registration will be refused 

APPEAL: 

Against this refusal order, an appeal may be preferred within 30days to the District Registrar, who will pass final orders 

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